Explain how the crowd changes as the programme develops
Provide the busiest expected period, separated activity areas and the supporting staff or vendors using facilities. Review washing and accessible equipment with the organiser. Quantity and position should be considered together, especially when visitors move between different parts of the event.
Keep the overnight and reopening arrangements clear
For events spanning more than one operating period, explain when the site is closed and how service vehicles gain access. Agree supplies and cleaning for the planned use, and retain a contact who can discuss adjustments. Coordinate gates and barriers with the return visit in mind.
Use the programme to discuss service opportunities
For a multi-session occasion, describe when crowds leave, when staff remain and when access changes. Those windows help the rental contact discuss servicing; they are not a promise that a visit can fit any requested time. Make washing and supply checks part of the plan for reopening.
Explain each operating period
- Public hours and the crew presence between them
- Vehicle access when stalls or barriers are in place
- The person checking supplies before the next session